Usage Tips from Instant Text Users

Keep Glossaries Segregated by Specialty

by Dave Schanz

In my opinion, the Instant Text glossaries are the key to the productivity gains.

For instance, I have found it works better to keep glossaries segregated by specialty and even by individual physicians where warranted. For instance, I regularly do two neurosurgeon's office notes and correspondence as well as office notes for 2 family practice guys and an internist. The neurosurgeon's pool of typical phrases and med words is quite different than that of the family practice guys and the internist.

To have one large glossary to cover all 5 physicians makes a glossary that is unwieldy and not real useful to me. However, by creating a glossary specific to the neurosurgeons, another for the family practice and another for the internist, I have very useful, compact glossaries.

One of the family practice guys is a foreigner as is the internist. They, (bless their souls) have trouble with English on occasion and tend to have more repetitive phrases than the "American" doctors, so I have created glossaries for each of them.

The neat thing is that you create your glossaries directly from the documents you have already created. It's like making a word list from the exact words and phrases you use over, and over, and over again. For starters, I took five, two page letters from the neurosurgeons and created a glossary. It worked great as it was, but I found that there were other phrases they frequently used that were not in the five letters, and therefore not in the glossary I had created.

Solution? Simply edit the glossary and add the words or phrases, or, use the enrich glossary option to add the words and phrases from a new letter. Couldn't be easier.

Dave Schanz