Usage Tips from Instant Text Users

Guidelines for IT Glossary Compilation
Step 2: Recombine Subglossaries Into Working Glossaries

by Robert Hill

You can use the Instant Text tools available to "merge" and "condense" glossaries that you have created.

Glossary/Merge is an important and useful function.

This is initiated from the pull-down menu on the Instant Text screen. This takes Glossary A and Glossary B and makes Glossary AB. You can take your suture.glo file and merge it with your H&P.glo file to create a glossary that has all the words and phrases of the two combined.

Similarly, if you have glossary files from ten different ophthalmologists you can merge them into one to create a generic ophthalmology glossary.

Another useful tool is the Instant Text Importer.

The Importer is distributed separately but is free to Instant Text users. It is a collection of utility programs, including the condense function. When you "merge" Glossary A and Glossary B you will end up with duplicate entries. While Instant Text ignores these duplicates on loading the glossary, you can permanently eliminate duplicate entries and thereby make the glossary file smaller and faster to load using the "condense" function. The condense function also alphabetizes the words and phrases that you've merged for easier inspection.

The condense function is also useful in eliminating duplicates derived from using the Glossary/Enrich function. When you enrich, the entire contents of the Expansion Window are digested and added to the current active glossary, even if they're already represented. This generates duplicate entries. Again, these duplicates are harmless except that they make the glossary file larger than it needs to be, thereby making loading time longer than necessary.

Condensing the glossary will make it smaller and faster to load.