Advisories

Advisories – Nothing to memorize!

Even within a given subject, there may be more than one word or phrase matching a given abbreviation. To deal with these situations, Instant Text lists possible choices in Advisories.

For example, using a contracts glossary, the letters ic match several possible phrases. The possible choices are listed in the Phrase Advisory as shown in the image below:

The abbreviations are listed in the "Short" column and the corresponding expansions are on the right, in the "Phrases" column. Should you like the first choice (in the highlighted row), typing the marker ; expands it. Thus, you typed ic; and it expanded into If Contractor is required. Note that you didn't even have to type the full four letters icir. You abbreviated the abbreviation!

But suppose now that you want to type one of the later phrases. You can select it by typing its line number — for example, typing 4 for the 4th line. You can also move the highlight down with the Shift key — that is, by pressing the shift key alone.

Alternatively, you can add one or more letters to restrict the choice. So, if you type the additional letter w the advisory gets updated as follows:

and after typing an additional p:

Similar help is provided by the Word Advisory for word abbreviations. For example, assume you start typing appropriately in a normal fashion. After app the word advisory appears as follows:

As you can see, appropriately appears at the bottom row and we can select it by pressing the Ctrl key alone or by typing 5 to select the 5th row.

But we can also obtain it by adding another letter (as we saw for phrases). Here, typing another p leads to the following:

And finally, typing a y leaves only one choice:

For that matter, we can actually come to the same selection by typing just appy or even (depending on the glossary) apy.

This ability to abbreviate words can save time significantly for long words: we typed five characters appy[ instead of fourteen (with the final space).

This is especially useful for documents that mention long complicated names, such as medical documents. For example, typing the abbreviations hxcp[ for the word Hexachlorocyclopentadiene means that you typed five letters instead of twenty-five — and spelled it correctly.

Visual Advisories are what makes it possible to use 30,000 abbreviations (or even more) instead of the 1,000 that you can memorize. And it goes without saying that the more abbreviations you use, the less you need to type.