Instant Text V Pro — Glossary Workshop

The Glossary Workshop

The Glossary Workshop is a powerful framework for maintaining glossaries. The workshop offers a set of tools that perform overall transformations of glossaries.

Using the Glossary Workshop, you can transform a glossary in several steps as described below. After each step it is possible to view what has been done and to undo to any prior step. Here is an example:

This illustrates what can be done in the Workshop. We start with Medbase.glo, remove digits in short forms, then remove words of less than 7 characters, convert word entries to lowercase, convert words to phrase entries using the first two and the last letter, convert short forms for two word-phrases by taking the first two letters of each word, and finally condense the resulting glossary.

After each step, we can press the View button to view the resulting glossary, or the Save As button to save a variant of the glossary.

Glossary Cleanup

The Transform panel of the Glossary Workshop provides several methods to clean up or spruce up a glossary:

Convert Two-Word Phrase Entries

Glossaries created by compilation often contain a number of two-word Phrase entries that have the same two-letter short form. Duplicate short forms are not a problem with Instant Text, as they can be resolved by line-number selection or with the Shift or Ctrl keys. But some users prefer to avoid them.

Various systems have been devised to provide distinct short forms. These systems can be formulated with the dialog shown below:

In this example, following a popular system, the first two letters fa of the first word, and the first two of the second word hi are selected. This produces the four-letter short form fahi.

You can choose to apply this transformation to all two-word Phrase entries or only to those that have duplicate short forms.

Convert Word Entries to Phrase Entries

Some Instant Text users prefer to use dedicated short forms for words. These words then appear as Phrase entries in the Phrase section of the glossary. In addition, they show up in the Phrase advisory.

For such users, the Words panel provides a systematic way to convert Word entries in entries of the Phrase section. The following dialog is used to specify a choice of front and end letters to be used for the short form:

In this example, the first two letters bi and the last two rs are selected and produce the four-letter short form birs.

In addition, it is possible to take advantage of a user-modifiable prefix list in which abbreviations for prefixes are specified as in the following example:

When using prefixes, the prefix letter goes at the front of the short code. For a word such as hyperinflation, the short form will start with hin, with the letter h contributed by the prefix hyper, and the two letters in that follow.

Finally, it is possible to use endings from a list to replace one of the end letters. With this option and using the ending j for tion, the two end letters for inflation become aj.

Selecting the two options gives hinaj for hyperinflation.

Other Conversions

Other glossary conversions include:

Glossary Exports

Some Instant Text users want to use its powerful glossary compilation to produce vocabularies to be used with voice-recognition systems such as Dragon and Via Voice. The Export panel offer various ways of exporting the contents of an Instant Text glossary for such use:

Finally, Show Differences

Having provided so many ways to create and modify so many glossaries, there always comes a time when you are starting to wonder what they contain. Of course, you can use the Instant Text Viewer to see what each of them contains. But if you want to see what differences, if any, exist between two glossaries, you can now use "Show Glossary Differences" on the Utilities panel.